JOB TITLE: FINANCE ADMINISTRATOR
LOCATION: Head Office, Blanchardstown Corporate Park, Dublin **Apply
on the website**
REPORTS TO: Head of Finance and Support Services
HOURS: * to * hours per
week – (Flexible)
JOB TYPE: Permanent
JOB REF. CODE: HR/DUB/ADM/FADM/ *
SALARY: € *, * per
annum.
PURPOSE: As part of the Finance team in Coolmine TC you will assist in
processing data ( POs , Purchase Invoices, expenses and banking data )
in order to make timely payments to staff and vendors and to enable
the finance team to produce accurate monthly accounts.
CONTACT EMAIL: *
Coolmine is a leading drug and alcohol treatment centre providing
community, day and residential services to men and women and families
with problematic substance use since *.
Coolmine believes that everyone should have the opportunity to
overcome addiction and lead a fulfilled and productive life.
ROLE RESPONSIBILITIES: (INCLUDE, BUT NOT LIMITED TO)
* Work as part of the team in the Head office, ensuring service
users are treated with respect at all times.
* Maintain professional and personal boundaries
* Ensure all Health and Safety regulations and standard operating
procedures relating to fire procedures, maintenance, critical
incidents, safety and well-being of all clients and staff are met.
* Work within the policies of Coolmine Therapeutic Community in
order to ensure that a consistent delivery of service, quality
standards and best practice are adhered to at all time.
* Undertake other duties as and when requested by the Finance
Manager.
ADMINISTRATION AND RECEPTION
* Effectively implement work plans.
* Reception duties: answer phones, receipt supplier deliveries etc.
* Provide admin support to the finance office – filing, post,
stationary ordering etc.
* Keep records pertinent to the post and observe professional
standards ensuring confidentiality of records and security of same.
* Participate in ongoing evaluation and in initiatives to improve
the quality of all aspects of the Finance Function.
ACCOUNTS PAYABLE
* Management of the mailboxes relating to routine supplier
invoices\queries.
* Manage the relationship with supplier and supplier queries.
* Follow procurement process ensuring agreed limits are adhered to
with approval sought from correct budget holder (per the Financial
Policies and Procedures).
* Accurately code each invoice and post to correct account on
Accounts IQ for weekly payment run.
ACCOUNTS RECEIVABLE
* Provide cover to the Finance Specialist (in periods of absence)
for the following processes; New Client Financial Assessment and Sign
off, Residential Contribution receipts, WAM (Walk About Money)
expenditure
FINANCE
* Support the Senior Finance Specialist with monthly employee
expense claim procedure.
* Check expense claims for numerical accuracy and receipt back-up.
CREDIT CARD MANAGEMENT
* Support the management of the mailbox\process around credit card
requests\approval (multiple credit card accounts).
* Match receipts to approvals and post credit card transactions to
Accounts IQ
* Prepare reconciliation packs for review by Finance Manager.
PERSON SPECIFICATION
COMPETENCIES
* Experience using MS Excel (Intermediate), MS Word and Outlook.
* Demonstratable ability with the double-entry system for
bookkeeping
* Experience with standard Accounting software
* Proven analytical and numerical skills and attention to detail.
KNOWLEDGE & SKILLS
* Has excellent communication and listening skills.
* Enjoys working with people, is approachable, and demonstrates warm
and friendly mannerisms.
* Is clear and explicit about professional and personal boundaries.
* Clear written and verbal communication skills
* Have a “can do” attitude and a positive solution focused
approach to problem solving and conflict resolution.
* Uses assertive behaviour, always demonstrating dignity and respect
for self and others.
* Is open to appropriate challenges and confrontation from clients
at the required time and place and is open to feedback and appraisal
from colleagues and management.
* Capacity to work effectively under pressure
* Committed to meeting the needs of excluded and marginalised
people.
* Strong interpersonal skills
* Clear written and verbal communication skills
* Problem solving skills.
* Experience in working and meeting multiple deadlines
* Capacity to work effectively under pressure
* Highly organised with excellent planning and a high level of
attention to detail.
* Ability to manage change and be responsive to evolving
organisational change.
COMPETENCES REQUIRED
PERSONAL ATTRIBUTES
* Integrity, honesty, confidentiality and builds trust with others.
* Ability to foster and nurture reciprocal interactions with
children.
* Team player and with flexible approach
* Respect for the values and ethos of Coolmine Therapeutic Community
APPLICATION PROCESS
Interested candidates who meet the Person Specification requirements
should send their cover letter, CV & Letter of Eligibility (where
needed) to Dylan Murphy HR Administrator at *
before WEDNESDAY THE 4TH OF SEPTEMBER.
Please quote this application reference code HR/DUB/ADM/FADM/**Apply
on the website**
_COOLMINE THERAPEUTIC COMMUNITY IS AN EQUAL OPPORTUNITIES EMPLOYER._
We need : English (Good)
Type: Permanent
Payment:
Category: Health
